Booking a Space | Hellens Garden Festival

Booking for Hellens Garden Festival 2019 will open in October.

The Hellens Garden Festival is committed to promoting sustainability; it has been growing beautifully over the last few years – nurtured and well watered by our very small team. We positively encourage exhibitors who are local, green, educational, creative and share our commitment to sustainable practice- we could not continue without your support. We aim to keep things as simple as possible, so that we can maintain our charitable fundraising purpose.

For the 2019 Festival we will:

Only have 2 day bookings (the Hellens Garden Festival is a two day event and we would like you to be there for both of these please).
A 3m x 3m pitch is the minimum size for each exhibitor. Larger pitches are offered in multiples thereof and will be available on a first come first served basis.

Please note ; We do not offer cover or table hire – you will need to provide your own.

We only offer power to ‘Food on the Go’ exhibitors, Ice Cream vendors and to any Demonstrators that require it. ( We ask that you please bring your own set of solar powered lights if needed.)

We offer a limited number of discounted pitches to charities and organisations that are primarily

Community focused, Educational and Environmental.

Please contact us if you feel that you are eligible, or if you would like to discuss how you can be a part of the 2019 festival program.

Booking for Hellens Garden Festival 2019 will open in October.

It’s that time of year again! Welcome to The Hellens Garden Festival 2018. The dates for the 2018 Festival are:

9th & 10th June

Please book HERE

The Hellens Garden Festival is committed to promoting sustainability; it has been growing beautifully over the last few years – nurtured and well watered by our very small team. We positively encourage exhibitors who are local, green, and share our commitment to sustainable practice and could not continue without your support.

We need to reduce the administrative overhead of arranging the Festival, and to keep things as simple as possible, so that we can maintain our charitable fundraising purpose.

For the 2018 Festival we will:

Only have 2 day bookings (the Hellens Garden Festival is a two day event and we would like you to be there for both of these please).
Offer only one size of pitch and multiples thereof. A 3m x 3m pitch is the minimum size for each exhibitor.
Not offer cover (tents) for hire. (Only a very small percentage of our exhibitors have requested cover in the past and actually, many of those have their own cover for other fairs and festivals.)
Not offer table hire. (Many exhibitors are used to bringing their own tables and chairs to events of this nature.)
Not offer power with the exception of Food on the Go exhibitors and Ice Cream and any Demonstrators that require it.
(Please bring your own set of solar powered lights if you require them.)

Exhibitor Trade Stand Sizes & Fees for 2018:

We look forward to welcoming you to the Festival

The following categories and prices apply:-

3m x 3m – £98.00

3m x 6m – £147.00

3m x 9m – £171.50

6m x 6m – £196.00

6m x 9m – £245.00

9m x 9m – £318.50

Festival Contributors & Charities

If you are a Partner, Invited Speaker, or Sponsor and require an exhibitor stand your pitch will be free

If you are a Demonstrator who is providing a workshop/demonstration with hands on visitor participation, your pitch will be free

If you are a Registered (or equivalent) Charity, we are providing 8 free pitches on a first come first served basis

Discounted Stand

Historically, if you have demonstrated and sold goods or services from your stand, you have received a 50% discount on the Trade Stand pitch fees above. This is changing for the 2018 festival. The Hellens Garden Festival is a fundraising event and we will be offering a limited number of these pitches. To take advantage of this rate we require that your business is primarily:

Educational Environmental Community focused

and, if you are Demonstrator who is selling we can offer a limited number of 50% discounts on normal pitch fees for those who are offering an educational, environmental or community stand, or who are primarily demonstrating rather than selling products.

Outside Catering
Outside Catering includes Food, Ice Cream, Hot & Cold drinks (including alcohol) to be consumed during the Festival. Fees for 2018 are as below.

3m x 3m – £250

3m x 6m – £350

Your Insurance

It is a condition of taking part in the Festival that exhibitors arrange their own Public Liability insurance. Please email or post us a copy of your Public Liability Insurance (valid for the Festival period) when you make your application.

Post to:

Ruth Rennick
Hellens,
Much Marcle,
Herefordshire
HR8 2LY

For booking queries please email us: info@hellensgardenfestival.co.uk

Information, Terms and Conditions

Please read all of our Information, Terms and Conditions – we have made them as short and friendly as possible.

Exhibitors have to agree to these Terms and Conditions to be accepted – Terms & Conditions for 2018 can be found here: Terms and Conditions 2018